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File Notary Commission Applications and Updates

NEW NOTARY COMMISSION APPLICATION PROCESS

An Ohio resident or a nonresident attorney who is licensed to practice law in Ohio and has a principal office in Ohio, who is at least 18 years old may apply to be commissioned as a notary public by completing the following steps.

  1. First, obtain a criminal record check, current within six months of application. If the report shows no disqualifying offenses, then the applicant may proceed to the next step.   (Note:  Attorney applicants licensed to practice law in Ohio are exempt from this requirement).
  2. Contact an authorized education and testing provider for a three-hour class and pass a test.  (Note: Attorney applicants licensed to practice law in Ohio are exempt from the test, but must complete the education requirement).
  3. Select File Online to submit your application to our office.  Your application will require you to provide your email address, phone number, mailing address, date of birth (must be 18 years old to be commissioned as a notary public), and then you must upload a copy of your criminal record check, certificates from the education and testing provider to show successful completion of the program and test, and an image of your signature.  Attachments must be uploaded as PDFs. The fee to submit is $15.00.

RENEWAL APPLICATIONS

A non-attorney notary public’s commission expires five years from the date of issuance without the successful submission of a renewal application.  The renewal application may be submitted within the three month period prior to the date of expiration. To renew, you must complete the following steps.

  1. An applicant must first obtain a criminal record check, current within six months of the renewal application. If the report shows no disqualifying offenses, then the applicant may proceed to the next step.  
  2. Contact an authorized education and testing provider for a one-hour class.
  3. Select File Online to submit your application to our office.  You must upload a copy of your criminal record check and a certificate from the education provider to show successful completion of the class.  Attachments must be uploaded as PDFs. The fee to submit is $15.00.

ONLINE NOTARIZATION AUTHORIZATIONS

A notary public, residing in Ohio, may be authorized to perform online notarizations upon approval from our office. A non-attorney notary public seeking authorization to perform online notarizations should note that the authorization will expire on the same date as the notary public’s commission.  To be authorized, you must complete the following steps.

  1. Contact the authorized education and testing provider to complete a two-hour class and pass a test. Obtain certificates to show successful completion of the program.
  2. Determine the type of technology to be used to perform online notarizations.
  3. Select File Online to complete the application and upload the certificates of completion for the education and testing requirement. Attachments must be uploaded as PDFs. The filing fee is $20.

ONLINE AUTHORIZATION RENEWAL

For non-attorney applicants the term of this authorization will expire upon the expiration of your notary commission. Attorney notary publics authorized to perform online notarizations must renew the authorization five years from the date of issuance. 

  1. Contact the authorized education provider to complete a one-hour class. Obtain a certificate to show successful completion of the class.
  2. Select File Online to complete the application and upload the certificate of completion for the education requirement.  The filing fee is $20.

COMMISSION AMENDMENTS, DUPLICATES AND RESIGNATIONS

All updates and changes to a commission must be filed electronically by selecting File Online.  Applicants must amend their commission within 30 days of a legal name change or address change. If a notary public has misplaced their commission they may request a duplicate by submitting an affidavit stating the original commission has been lost or destroyed. A notary public also has the option to resign from this position by notifying our office electronically.